Archives for Vanessa

DEC Meeting and Training Day Agenda

Fellow leaders,

The District Executive Committee will be meeting on the 26th of February 2017 to hold their third formal meeting to conduct business for the good of Toastmasters International in District 91. In addition to the meeting in the morning and to make the most of having the district leadership all together, it is our practice to hold training for our district leaders in the afternoon.

An outline of the agenda for the day can be viewed below. All Area and Division Directors are expected to attend as part of their obligations to our members. If you are not able to attend, you are asked to send an assistant in your place.

As a matter of note, all pertinent dates for District events are available on the District Calendar on this website and have been since the beginning of July 2016. All district leaders are expected to make themselves aware of these dates. If you have any questions please contact District Administration Manager Paul Rhys-Taylor.

Best wishes,

Vanessa King DTM
District 91 Director 2016-17


District 91 District Executive Committee Day

26th February 2017 09:30 – 16:00
Woking DoubleTree Hotel, Victoria Way, Woking GU21 8EW

09:30 Arrive

10:00 District Executive Meeting, including the following:

  • Approval of minutes from prior meeting (4 November 2016)
  • Audit Committee Report
  • Mid Year Report for 2016-17
  • Leadership Committee update
  • Alignment Committee update
  • Pathways Chief Ambassador update
  • Report on the District Success Plan and Distinguished Plan progress
  • Update from Toastmasters International

12:00 Alignment Planning (TBC)

13:00 Lunch

14:00 Future Council and Conferences Preparation and Updates

14:10 Division and Area Success Planning

15:30 Area Elections and Recognition

16:00 Close of the Day

November Council Meeting: Additional Information

Please find below supporting information relevant to the District Council Meeting held on 5th November 2016.

The Credentials Report


The Audit Committee Report


Summary of the 2016-17 Budget


This is a link to the budget spreadsheet sent to Toastmasters International. It shows the narratives that were shared with the Council on the 5th of November. If you would like to know further information, please contact District Director Vanessa King

Finance Manager’s Report

This is the state of the finances, showing expenditure for the year since July 1st compared with budget. We are currently within budget in all areas.


Conference Dinner Menu

If you’re joining us for dinner on Saturday night, here is the delectable menu that awaits your taste buds. No need to choose in advance, each table will have both choices.


Salmon and Asparagus Tart topped with Poached Egg and Hollandaise Sauce

Goat’s Cheese and Beetroot Salas with Dressed Endive


Braised Beef Cheeks, on a bed of Roasted Garlic Mash , Roasted Shallots and Red Wine Sauce

Herb-Crusted Baked Cod, Braised Fennel, Chive Crushed Potatoes and Sauce Vierge


Apple Crumble with Vanilla Ice Cream

Lemon Tart with Creme Fraiche

Freshly-Brewed Tea and Coffee


Vita Merlot-Cabernet del Veneto – Italy

Casillero del Diablo Sauvingnon Blanc, Central Valley – Chile

Join Us for the Hall of Fame!

Greetings fellow Toastmasters!

If you’ve been wondering whether or not to come to the District Conference on the 5th of November, please watch this message from District Director Vanessa King about the Hal of Fame. We hope you’ll join us to celebrate the achievements and contributions of our members.

Council Meeting 5th November 2016

The next District Council Meeting will be held on

Saturday 5 November at 2pm at the DoubleTree by Hilton Hotel, Woking, Victoria Way, GU21 8EW.

Members of the District 91 District Council are Club Presidents, Club Vice Presidents Education, Area Directors, Division Directors and District Leadership Team members.

Proxy voting: In order for our District Council to conduct business, there needs to be a quorum of one third of all Club Presidents and Vice Presidents Education (VPEs). Therefore, it is essential that each President or VPE either attends the meeting in person or appoints a member in good standing from their club to carry their vote (a proxy), so that your club can have its voice heard in the running of our District. If you are sending a proxy, please fill in the PROXY FORM and give it to the person you want to carry your vote. Note that other District Council members cannot send a proxy, only club Presidents and VPEs.

Registration: All voters for the District Council Meeting must register at the Credentials Desk at the Conference in advance of the Council Meeting. Registration will close at 13:15 on Saturday 5 November. If you are carrying a proxy vote, you must present the signed Proxy Form to the Credentials Desk in order to collect your vote. If you have not registered by the close of Registration you will NOT be able to vote.

For members of the District Executive Committee you are invited to attend the DEC Meeting and dinner being held at 7:30pm on Friday 4 November at the DoubleTree by Hilton Hotel, Woking, Victoria Way, GU21 8EW.


1. Call to Order / Welcome
District Mission, Introductions, Apologies, Moment of Reflection, Procedure
2. Adoption of Agenda
3. Credentials Committee Report and Appointment of Tellers
4. Acceptance of Minutes of Previous Council Meeting
5. Confirmation of Appointments
6. Audit and Finance Manager’s Report
7. Division Directors Reports
8. District Leadership Team Reports
9. Revitalised Education Programme Report
10. Toastmasters International Update
11. Bids for District Conferences
12. New Business – Motions
13. Any Other Business
14. Announcements and Adjournment

DEC Meeting 4th September 2016

Dear DLT and DEC Members, Assistants and Guests,

The venue for our meeting is the Macdonald Berystede Hotel & Spa, Bagshot Rd, Sunninghill, Ascot SL5 9JH.

Arrival tea and coffee will be available from 9:30 for a 10:00 start. On arrival please sign in. DEC members will be given voting cards.

The agenda for the full is as follows:

Ref Time Item Led by
1 09:30 Arrive / Coffee
2 10:00 Welcome Vanessa King
3 10:05 Parliamentary Procedure Workshop (55 mins) David Sutcliffe
4 11:00 District Executive Committee (120 mins)

DEC Agenda 4 September 2016

Policy and Protocol of District Executive Committee Meetings

Vanessa King
5 13:00 Lunch (60 mins)
6 14:00 Leadership Committee (30 mins) Jean Gamester
7 14:30 Understanding the Budget (45 mins) Vanessa King
8 15:15 Engaging with Corporate Clubs (45 mins)

The Art & Science of Starting & Sustaining Corporate Clubs Handout

Aletta Rochat, Region Advisor
9 16:00 Division Council Meetings

Policy and Protocol of Division Council Meetings

Division Directors
10 17:00 Official Dates, Q&A, Notices and Close Vanessa King
17:15 One for the road

If you have not confirmed attendance please do so. Lunch will be provided, please advise as soon as possible if you have any dietary requirements.


Core Values Exercise for the DLT

On the 4-5 June 2016 the incoming District Leadership Team travelled to Wellow, near Bath, to get to know each other and plan for the year ahead. One of the exercises we did was to write a sentence about what each of the Core Values means to us, and I thought you might be interested to know…

  • Picking up poo when no-one’s looking (yes, really!)
  • Sticking to what you said, even when it’s hard
  • Congruency, commitment, responsibility
  • Always doing what’s right, even when it’s inconvenient or hard
  • Would I/my mum be proud?
  • Listening
  • Treat others as you’d like to be treated
  • Not judging
  • Acknowledge others’ points of view
  • Fairness
  • Being able to see their side
  • Realising that we all have our own truth and story
  • What do you need?
  • Enabling development
  • How can I help?
  • Not expecting anything back
  • Pay it forward
  • Helping others to be successful
  • Says yes, being counted
  • It’s all about them
  • How can I make it a little better?
  • Dedication
  • Inspect what you expect
  • Being the best we can with what we have at that moment
  • Do the right thing rightly
  • Bringing good practices forward
  • As well as you can, as long as the other values are served

What do the Core Values mean to you?

Vanessa King, District Director 2016-17

Introducing New REP Chief Ambassador

It is with regret that I announce that Sandra Lawes, DTM, our Chief Ambassador for the Revitalised Education Program, has decided to step downSandra Lawes from her role. Sandra has served as Chief Ambassador for two years. She has done an exceptional work in setting up the Ambassador teams and communicating the exciting message of the REP across the district. She has been an enthusiastic and passionate advocate for the program and I am grateful and so impressed with all the work she has done.

Andy Hammond web pic1 smallI am excited to announce our new REP Chief Ambassador, Andy Hammond, DTM. Andy is a very experienced and dedicated Toastmaster who has the skills, time and commitment for this vital role. Andy is excited by the potential of the REP, and he’s looking forward to playing his part in ensuring the success of the district in this exciting change

I ask you to welcome Andy and his team to your clubs, and with your support the introduction of the REP into District 91 will be a model for other districts around the world to follow.
With best wishes,

Vanessa King
Incoming District Director
District 91, UK South
Toastmasters International

Star Performers

Just as club have a Distinguished Club Program to recognise the achievements of clubs in serving their members, Districts also have a District Recognition Program.

Divine Divisions

We have an excellent group of leaders in our district and I’m pleased to say that all 5 of our divisions have achieved Select Distinguished Division or better.

In particular, we celebrate the achievement of Neil Coleman, Division B Director. All seven of his areas have achieved Distinguished or better.


Congratulations also to our other Division Directors on their achievements:

Richard-Blackman-150x150 Richard Blackman, Division J Director, President’s Distinguished Division

Barry-Greenan-150x150 Barry Greenan, Division L Director, President’s Distinguished Division

Doug-New Doug New, Division H Director, Select Distinguished Division

Samir-Malak-portrait-200x300 Samir Malak, acting Division K Director, Select Distinguished Division

Awesome Areas

The following areas have achieved something very special. Excellence means doing more than the minimum required for recognition and the following Area Directors have certainly done that, because 100% of their clubs have achieved Distinguished or better:

Julia-Kettlewell-150x150 Julia Kettlewell, Area 52

dawn-rowlatt-150x150 Dawn Rowlatt, Area 32

Laura-McHarrie Laura McHarrie, Area 42

Peter-Varholak-150x150 Peter Varholak, Area 58

Nick-Bailey-150x150 Nick Bailey, Area 21, plus one new club

Dudley-Flynn-150x150 Dudley Flynn, Area 47, plus one new club which is also distinguished!

David-Salamons-B45-Area-Director-150x150 David Salamons, Area 45, plus two new clubs

How to do a Club Success Plan..

With Post-It Notes!

Goals Goals Goals.. yes I know the Euros are on but those aren’t the sort of goals I’m talking about…

I’m talking about your educational awards, your progress in the Toastmasters Program.

Now, not everyone wants to set goals and I’m completely fine with that. One of the many wonderful things about the Toastmasters program is the fact that it is entirely self-paced. It’s up to you when you what to do something and there are lots of people who are quite happy attending meetings and just having a good time not concerning themselves with goals and progress and recognition (oh my!)

CSP Poster 2This idea is for members and club committees who do want to set themselves goals and do so in a fun way.

I spotted this idea on the The Official Toastmasters International Members Group on Facebook.  Many thanks to incoming VP Education Kathy Shine, DTM of Cream City Communicators, Milwaukee, Wisconsin, USA.

Her club completed Moments of Truth two weeks ago. They have already implemented several suggestions from our members and have begun to develop plans for further action that will be included in their 2016-2017 Club Success Plan.

One suggestion was to find a way to display member goals and progress in a non-threatening and non-embarrassing way for all members, and to encourage others who are taking a slower pace as they focus on building self confidence.

Their solution: they invited their members to sign their name and indicate their goal on a super-sticky post-it note, then placed them all on a large poster board marked simply as “2016-2017 GOALS.” They plan to have a second poster labelled “2016-2017 GOALS COMPLETED” and members can move their post-its from one board to the other in a simple recognition ceremony during a club meeting. What a great photo opportunity!

CSP PosterThey have several fun, colorful shapes:

  • crown shaped post-it notes for members who want to work toward their Triple Crown award
  • red apple post-its are for members who want to serve as mentors – they will be paired up with a green apple / mentee
  • dialogue post-its for people who want to attend their first conference or convention
  • other post-its for goals specific to their club, for example Club Ambassador, being part of their traveling “Cream Team” (a Capture the Banner program, which sounds a lot like Thomas the Travelling Gavel in Area 55)
  • stars for Competent Leader and Communicator awards
  • clouds for Advanced Leader and Communicator awards

It’s a Club Success Plan on a poster board! Why not try it in your club? If you do, send photos to