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District Council Meeting 2nd Notice

Dear District Council Member,

Notice: District Council Meeting

You are invited to attend the District Council Meeting on Saturday 7 May at 11:00 the Grange City Hotel, 8-14 Cooper’s Row, London EC3N 2BQ.

Members of the District 91 District Council are Club Presidents, Club Vice Presidents Education, Area Directors, Division Directors and District Leadership Team members.

Proxy voting: In order for our District Council to conduct business, there needs to be a quorum of a third of all Club Presidents and Vice Presidents Education (VPEs). Therefore, it is really important that each President or VPE either attends or looks for a member in good standing from their club to carry their vote (a proxy). If you are sending a proxy, and send/give it to the person you want to carry your vote. Note that other District Council members cannot send a proxy, just club Presidents and VPEs. Proxy-Form-May-2016

If you cannot make the meeting, please send in any apologies, by close of Wednesday 4 May 2016.

Registration: All voters for the District Council Meeting must register with the Parliamentarian at the Conference in advance of the District Council Meeting in order to get credit for their vote. Registration will close at 10:30 sharp on the morning of the District Council Meeting.

Let club members know that if they want to attend the District Council Meeting, there is no fee and they can do so without purchasing a conference package.

At the District Council Meeting we remember those members that have passed away, please email Helena Brewer with their names by Thursday 5 May.

District Realignment Proposals 2016/2017: The information relating to the District Realignment is available on the District 91 website.

District Council Meeting supporting information:-

Agenda

Finance Report

District Realignment Summary and District Realignment Proposals 2016/2017

The Conference: The Londinium Conference is being held at The Grange City Hotel, 8-14 Cooper’s Row, London EC3N 2BQ, on 7 – 8 May. The conference has workshops for delegates to attend, key note speakers; David Taylor author of ‘The Naked Leader’ and Mohammad Qahtani current Toastmasters International World Champion of Public Speaking, plus the District finals of the International Speech and the Evaluation contests. Secure your place at the Conference by booking.

Look forward to seeing you all in London.

Helena Brewer

District 91 Administration Manager

District Council Meeting First Notice

Dear District Council Member,

The next District Council Meeting will be held on Saturday 7 May at 11:00am at The Grange City Hotel, 8-14 Coopers Row, London EC3N 2BQ.

Members of the District 91 District Council are Club Presidents, Club Vice Presidents Education, Area Directors, Division Directors and District Leadership Team members.

Motions: Any motions should be sent by Monday 4 April to me at helena@redberrymedialtd.com or 4 Windsor House, Chairmakers Close, Princes Risborough, Buckinghamshire, HP27 9BY.

Proxy voting: In order for our District Council to conduct business, there needs to be a quorum of a third of all Club Presidents and Vice Presidents Education (VPEs). Therefore, it is really important that each President or VPE either attends or looks for a member in good standing from their club to carry their vote (a proxy). If you are sending a proxy, please fill in the form attached to this message and give it to the person you want to carry your vote. Note that other District Council members cannot send a proxy, just club Presidents and VPEs.

Proxy Form

Registration: All voters for the District Council Meeting must register with the Parliamentarian at the Conference in advance of the Council Meeting in order to get credit for their vote. Registration will close at 10:30am on Saturday 7 May.

The Conference: This meeting is one of the key items on the programme for the District’s Londinuim Conference in London. To find out more about the conference, including how to register, http://d91toastmasters.org.uk/conference/

For members of the District Executive Committee you are invited to attend DEC meeting and dinner being held at 7:30pm on Friday 6 May at the Grange City Hotel.

See you in London.

Helena Brewer
District 91 Administration Manager

D91 Council Meeting Club Proxy

Make SURE that your Club’s Vote Counts!

As we approach the D91 Council Meeting in May – held during the Londinium Spring conference – Helena Brewer, D91 Administration Manager, will soon be sending notices to Council Members.
At club level, these will be sent to every Club President and Vice President Education (whose attendance of the council meeting is part of the job!).  Unfortunately, there are often many of these club officers that are unable to attend the Council Meeting, for various reasons, even though their attendance should be subsidised by their club.

A solution to this problem exists, because other club committee or club members who attend the Council Meeting can vote as the club’s proxies.

In order to ensure that your votes are carried by club members attending, you have to assign these using the Proxy Form below. The member that has been assigned proxy has to bring the signed form with them, and then register for the District 91 Council meeting with our District Parliamentarian, David Sutcliffe.  This registration takes place in advance of the Council Meeting, so please make sure to allow time to register.

Proxy-Form-May-2016

Remember, there is no fee to attend the Council Meeting, and your club should subsidise your attendance costs.
Simply put, don’t waste your vote or the opportunity to see your leaders.

It’s helpful to share the notices with club members and understand the business matters that will be discussed at the Council Meeting. For members that attend the Council Meeting, it’s great to report back to your fellow club members on outcomes of matters discussed.

DEC Meeting Agenda – 20 March 2016

Dear DEC Members,

In advance of the next DEC meeting taking place on Sunday 20 March at the Copthorne Hotel, Slough the agenda for this meeting is now available.

Helena Brewer

District 91 Administration Manager