The District Executive Committee will be meeting on the 26th of February 2017 to hold their third formal meeting to conduct business for the good of Toastmasters International in District 91. In addition to the meeting in the morning and to make the most of having the district leadership all together, it is our practice to hold training for our district leaders in the afternoon.
An outline of the agenda for the day can be viewed below. All Area and Division Directors are expected to attend as part of their obligations to our members. If you are not able to attend, you are asked to send an assistant in your place.
As a matter of note, all pertinent dates for District events are available on the District Calendar on this website and have been since the beginning of July 2016. All district leaders are expected to make themselves aware of these dates. If you have any questions please contact District Administration Manager Paul Rhys-Taylor.
Vanessa King DTM
District 91 Director 2016-17
District 91 District Executive Committee Day
26th February 2017 09:30 – 16:00 Woking DoubleTree Hotel, Victoria Way, Woking GU21 8EW
10:00 District Executive Meeting, including the following:
Approval of minutes from prior meeting (4 November 2016)
Audit Committee Report
Mid Year Report for 2016-17
Leadership Committee update
Alignment Committee update
Pathways Chief Ambassador update
Report on the District Success Plan and Distinguished Plan progress
Update from Toastmasters International
12:00 Alignment Planning (TBC)
14:00 Future Council and Conferences Preparation and Updates
If you’ve been wondering whether or not to come to the District Conference on the 5th of November, please watch this message from District Director Vanessa King about the Hal of Fame. We hope you’ll join us to celebrate the achievements and contributions of our members.
Saturday 5 November at 2pm at the DoubleTree by Hilton Hotel, Woking, Victoria Way, GU21 8EW.
Members of the District 91 District Council are Club Presidents, Club Vice Presidents Education, Area Directors, Division Directors and District Leadership Team members.
Proxy voting: In order for our District Council to conduct business, there needs to be a quorum of one third of all Club Presidents and Vice Presidents Education (VPEs). Therefore, it is essential that each President or VPE either attends the meeting in person or appoints a member in good standing from their club to carry their vote (a proxy), so that your club can have its voice heard in the running of our District. If you are sending a proxy, please fill in the PROXY FORM and give it to the person you want to carry your vote. Note that other District Council members cannot send a proxy, only club Presidents and VPEs.
Registration: All voters for the District Council Meeting must register at the Credentials Desk at the Conference in advance of the Council Meeting. Registration will close at 13:15 on Saturday 5 November. If you are carrying a proxy vote, you must present the signed Proxy Form to the Credentials Desk in order to collect your vote. If you have not registered by the close of Registration you will NOT be able to vote.
For members of the District Executive Committee you are invited to attend the DEC Meeting and dinner being held at 7:30pm on Friday 4 November at the DoubleTree by Hilton Hotel, Woking, Victoria Way, GU21 8EW.
1. Call to Order / Welcome
District Mission, Introductions, Apologies, Moment of Reflection, Procedure
2. Adoption of Agenda
3. Credentials Committee Report and Appointment of Tellers
4. Acceptance of Minutes of Previous Council Meeting
5. Confirmation of Appointments
6. Audit and Finance Manager’s Report
7. Division Directors Reports
8. District Leadership Team Reports
9. Revitalised Education Programme Report
10. Toastmasters International Update
11. Bids for District Conferences
12. New Business – Motions
13. Any Other Business
14. Announcements and Adjournment
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