Club

Committee Roles

President

The president sets the tone for the club, they are expected to provide helpful, supportive leadership for all of the club’s activities and be the first to assume responsibility for the progress and welfare of the club.

They motivate, make peace and facilitate as required. Though they must occasionally step in and make a difficult decision, rarely do so without consulting club members and other club officers. Strive to show respect for all members, even when you do not agree with them, and provide leadership for all.

Vice President of Education

They schedule members’ speeches, verify the completion of projects and serve as a resource for questions about the education program, speech contests and the club mentor program. They are an important source of Toastmasters knowledge for club members and it is their job to become familiar with all aspects of the Toastmasters education program.

Vice President of Membership

They promote the club and manage the process of bringing in guests and transforming them into members.

By initiating contact with guests, helping them feel welcome and providing them with the information they need to join, they help maintain a constant influx of new people into clubs club. They also attentively monitor membership levels and strategize with the rest of the executive committee about how to overcome membership challenges when they occur.

Vice President of Public Relations

They promote the club to the local community and notify the media about the club’s existence and the benefits it provides. They promote the club, update web content and safeguard the Toastmasters brand identity. It’s their job to notify the media whenever your club does something newsworthy.

As vice president public relations, they’ll find yourself writing news releases, creating and distributing fliers and maintaining the club’s presence on the web and in the community.

Secretary

They maintain all club records, manage club files, handle club correspondence and take the minutes at each club and executive committee meeting. They are also in charge of updating and distributing a roster of the current paid membership and keeping the club officer list current for Toastmasters International.

Though some clubs combine the secretary role with the treasurer, it’s best to have a dedicated secretary who can help reduce the workload of the treasurer and occasionally assist the vice president education as well. Order supplies for the club as needed.

Treasurer

They are the club’s accountant. They manage the club’s bank account, making payments as approved by the executive committee and depositing membership dues payments and other club revenues.

They are also in charge of submitting membership dues payments to World Headquarters (accompanied by the names of renewing members), filing necessary tax documents and keeping timely, accurate, up-to-date financial
records for the club.

Though the treasurer’s duties are usually not the most demanding of all the club leadership positions, the consequences for members can be serious when they’re not completed accurately and on time.

Sargeant At Arms

They keep track of the club’s physical property, such as the banner, lectern, timing device and other meeting materials. They arrive early to prepare the meeting place for members and stay late to stow all of the club’s equipment.

They are are also in charge of the meeting place itself, obtaining a new space when necessary and maintaining contact with the people who allow the club to use the space for your club meetings.

The sergeant at arms also has a role to play during business meetings, speech contests and other special club events. For example, the sergeant at arms stands at the door while contestants compete in speech contests to ensure that the speaker is not interrupted by latecomers.

For more detailed information on club committee roles and responsiblities download the CLUB LEADERSHIP HANDBOOK

Club Officer Resources

  • Club officer questions clubofficers@toastmasters.org
  • Email contacts www.toastmasters.org/contactus
  • Toastmasters Club Central www.toastmasters.org/clubcentral
  • Governing documents www.toastmasters.org/govdocs
  • Toastmasters Online Store www.toastmasters.org/shop
  • Marketing resources, such as manuals, fliers and promotional materials www.toastmasters.org/marketing
  • Free resources, such as stationery templates, logos and branded images www.toastmasters.org/logos
  • District websites www.toastmasters.org/districtwebsites
  • Toastmaster magazine www.toastmasters.org/magazine
  • Standards of conduct www.toastmasters.org/ethicsandconduct
  • The Leader Letter www.toastmasters.org/leaderletter

Meeting Roles

Ah-Counter

Taking on this role improves observational and listening skills

Grammarian

Taking on this role improves vocabulary, grammar, critical listening skills and evaluation skills

Timer

Taking on this role improves time management skills.

Toastmaster

Taking on this role improves organization, time management and public speaking skills.

Topicsmaster

Taking on this role improves organization skills, time management and facilitation skills.

Meeting Speaker

Taking on this role improves critical thinking, confidence and public speaking skills

Table Topics Speaker

Taking on this role improves confidence and impromptu speaking skills.

Evaluator

Taking on this role improves active listening, critical thinking and positive feedback skills.

General Evaluator

Taking on this role improves critical thinking, organization, time management, motivational and team-building skills.

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