Big Conference

District Conference is a highlight of the Toastmasters year. It is a remarkable event full of educational and inspirational sessions, uplifting and valuable advice delivered by motivating speakers, and multiple speech contests. It is a festival of personal growth created by experienced enthusiasts.

A great Conference leaves a positive impression that lasts for years. A poorly organised one could have large financial and reputational damage on the District. So it is important that there is a process in place to review the progress made by the Conference team regularly and to put any measures in place as early as possible to mitigate any problems that may occur.

As a learning organisation, we would like to have a flexible and reliable approach to organizing annual Conference. Hence the District formed a dedicated committee that looks after this topic.

Conference Bid Committee

The District Bid Team is created and will be updated each year to ensure that D91 complies with instructions from Toastmasters International, as well as that a fair approach is followed during the Conference setup process.

In the 2020/2021 Toastmasters year, the Conference Bid Committee comprised:

  • Liz Hobbs, DTM (Chair)

Other committee members will be appointed as needed to support the Chair.

Guidelines

To clarify the process and help potential bidders the District Bid Team put together this Conference Bid Guidelines .

Please consult this document to understand Conference Bid Governance, review Types of Conference considered, and learn Key Lessons from 2020 Conference.

Put in a nutshell, when putting together a bid for a Conference, please take into account the following elements:

  • Experience and time commitment
  • Resources
  • Communication
  • Venue (or Online as an alternative)
  • Costs
  • Documentation
  • Safety Precautions

Conference in 2022

In 2020, Toastmasters International World HQ decreed that all conferences were to be online, and as a District, we complied. Everyone hoped that we could return to a limited in-person event for 2021. However, the circumstances are still complicated. It is not clear what the situation will be for 2022, but there are a number of options that need to be explored.

The 2022 Conference will be held on the weekend of the 6th, 7th and 8th May.

Questions and Answers

If you have any questions, please send them to conference.bids@d91toastmasters.org.uk

After that, check the updates on this page regularly as the answers to all questions received from all bidders will be published here.

Q: How do I register as a bidder? How do I make expression of interest to organise a Conference?

A: Please send your request to conference.bids@d91toastmasters.org.uk

Q: What should I include in my bid application?

A: The bid should include, as a minimum, the following documents:

  • Profit and loss cost tracker
  • Project Plan
  • Stakeholder Tracker
  • Risk Log
  • Dependencies log
  • Assumptions Log

Q: What is the deadline to send my bid application?

A: All completed bids must be submitted by 23:59 on the 1st August.

Q: Should a Conference team be from one Toastmasters club or area?

A: Contrary to the previous years practice, Conference Committee can be formed from outside of one specific Toastmasters Club or close area.