Notice of District Council Meeting 1 November 2014
Notice issued 1 October 2014
Dear DLT, Division Governors, Area Governors, Club Presidents and VPEs
You are invited to attend the District Council Meeting on Saturday 1 November 2014 at 11.00am at the Thistle Hotel Brighton, King’s Road, Brighton BN1 2GS. (All members are most welcome to attend, but voting is restricted – please see below).
Members of the District 91 District Council are Club Presidents, Club Vice Presidents Education, Area Governors, Division Governors and District Leadership Team members. (Assistant division governors and assistant area governors are copied in for information only. They are most welcome to attend but will not be able to vote).
Proxy voting: In order for our District Council to conduct business, there needs to be a quorum of a third of all Club Presidents and Vice Presidents Education (VPEs). Therefore it is really important that each President or VPE either attends or looks for a member in good standing from their club to carry their vote (a proxy). If you are sending a proxy, please complete this Proxy Form and give it to the person you want to carry your vote. Note that other District Council members cannot send a proxy, just club Presidents and VPEs.
Registration: All members of the District Council who plan to attend the Council Meeting must register with the District Parliamentarian at the credentials desk in advance of the Council Meeting. All proxy holders must present their proxies in paper form (ie. print out and complete the attached proxy form) for validation at the credentials desk.
Motions: Motions for presentation to the Council must be submitted in email format to me by the 15 October 2014. Prior to the Council Meeting, the District Executive Committee will also prepare motions to be presented to the Council (5:15pm to 7pm in the Tennison Room, Thistle Hotel Brighton, Friday the 31 October).
The Conference: This Autumn Conference is the first one for our brand new District 91. If you’ve haven’t already booked, visit http://www.autumn-conference.org
See you in Brighton!
District 91 Secretary