Council Meeting 4 November 2017

The next District Council Meeting will be held Saturday 4 November at 14:00

The Hilton Gatwick, South Terminal Gatwick Airport, RH6 0LL

Members of the District 91 District Council are Club Presidents, Club Vice Presidents Education, Area Directors, Division Directors and District Leadership Team members.

Agenda:

1. Call to Order / Welcome
District Mission, Introductions, Apologies, Moment of Reflection, Procedure
2. Adoption of Agenda
3. Credentials Committee Report and Appointment of Tellers
4. Acceptance of Minutes of Previous Council Meeting
5. 2016-17 Year End Audit Report
6. Finance Manager’s Report
7. Confirmation of Appointed District Officers
8. Confirmation of Vacancies Filled by DEC
9. District Success Plan Status and District Leadership Team Officer Reports
10. Toastmasters International Update
11. Future District Conferences
12. New Business – Motions
13. Any Other Business
14. Announcements and Adjournment

Supporting documents: (Please review before the meeting)

Voting and Proxies:

Proxy voting: In order for our District Council to conduct business, there needs to be a quorum of a third of all Club Presidents and Vice Presidents Education (VPEs). Therefore it is really important that each President or VPE either attends or looks for a member in good standing from their club to carry their vote (a proxy). If you are sending a proxy, please complete the form attached to this email and give it to the person you want to carry your vote. Note that other District Council members cannot send a proxy, just club Presidents and VPEs.

Registration: All members of the District Council who plan to attend the Council Meeting must register with the District Parliamentarian at the credentials desk in advance of the Council Meeting. All proxy holders must present their proxies in paper form (i.e. print out and complete the attached proxy form) for validation at the credentials desk. The credentials desk will be open from 15:40 to 19:00 on Friday and from 8:30 to 11:00 on Saturday.

The D91 Autumn Conference If you’ve haven’t already booked, visit http://d91toastmasters.org.uk/conference/ or you can buy tickets direct Gatwick Toastmasters D91 Autumn Conference

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