Council Meeting 5th November 2016

The next District Council Meeting will be held on

Saturday 5 November at 2pm at the DoubleTree by Hilton Hotel, Woking, Victoria Way, GU21 8EW.

Members of the District 91 District Council are Club Presidents, Club Vice Presidents Education, Area Directors, Division Directors and District Leadership Team members.

Proxy voting: In order for our District Council to conduct business, there needs to be a quorum of one third of all Club Presidents and Vice Presidents Education (VPEs). Therefore, it is essential that each President or VPE either attends the meeting in person or appoints a member in good standing from their club to carry their vote (a proxy), so that your club can have its voice heard in the running of our District. If you are sending a proxy, please fill in the PROXY FORM and give it to the person you want to carry your vote. Note that other District Council members cannot send a proxy, only club Presidents and VPEs.

Registration: All voters for the District Council Meeting must register at the Credentials Desk at the Conference in advance of the Council Meeting. Registration will close at 13:15 on Saturday 5 November. If you are carrying a proxy vote, you must present the signed Proxy Form to the Credentials Desk in order to collect your vote. If you have not registered by the close of Registration you will NOT be able to vote.

For members of the District Executive Committee you are invited to attend the DEC Meeting and dinner being held at 7:30pm on Friday 4 November at the DoubleTree by Hilton Hotel, Woking, Victoria Way, GU21 8EW.

Agenda:

1. Call to Order / Welcome
District Mission, Introductions, Apologies, Moment of Reflection, Procedure
2. Adoption of Agenda
3. Credentials Committee Report and Appointment of Tellers
4. Acceptance of Minutes of Previous Council Meeting
5. Confirmation of Appointments
6. Audit and Finance Manager’s Report
7. Division Directors Reports
8. District Leadership Team Reports
9. Revitalised Education Programme Report
10. Toastmasters International Update
11. Bids for District Conferences
12. New Business – Motions
13. Any Other Business
14. Announcements and Adjournment

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