Club Officer Training

There are two Club Officer Training sessions each year:

Round 1 (Summer) from 1st June – 31st August
Round 2 (Winter) from 1st November – 28th February

We are now in the Round 2 training period.  The training is for 3 hours and can be run in a single 3-hour session or 3 x 1-hour sessions.  The Division Directors will run the 3-hour sessions. These can be either in person or online – we strongly recommend these are in person wherever possible.  The District will run the 3 x 1-hour session events.

The three parts are:

Part 1: Achieving continuous club success
Role Specific: Individual breakout sessions for each role
Part 2: Member Engagement and Retention plus Succession Planning

Each club officer must attend 3 hours of training for one role. If they hold more than one role, they are only required to do an extra Role Specific training for each of the extra roles they hold.

Registration and management of the training will be through ToastHost, as in the previous training, or 3 x 1-hour sessions online.  We strongly recommend the training is run in person wherever possible.  All dates to be entered on the ToastHost schedule and the D91 calendar, linking the ToastHost page.

This Round 2 of Club Officer Training is focused on club progress since the beginning of the Toastmasters year. It covers club successes, club challenges, member and club achievements. It looks at how to move forward toward a strong year-end finish filled with Distinguished Club goal achievements by 30 June.

The training materials are linked and explained below.  They are some of the best we’ve ever had. They are interactive and cover real-club scenarios.  All club officers are encouraged to participate in the training – it will help them in their roles, help them grow as well as support their members and clubs as a whole.  The materials listed in the tables below can also be downloaded in a single zip file from the Toastmasters International website  

Preparation, trainer training and feedback

If you are delivering the training the resources in this table have useful videos and how-to instructions.

Preparation and training
Video on using ToastHost for scheduling and managing training events
Train the Trainer video by PQD Lynne Gayer7 min video on how to present effectively
Special trainer video focused on the facilitation skills needed to lead discussions and 5-
Whys intro
Video on techniques to effectively facilitate case studies
Using the Fishbone Diagram8 min video explaining how to use the fishbone diagram
Understanding the 5-Whys method8 min video to be watched in advance
Feedback form

Part 1

Part 1 materials
Presentation slidesPowerPoint Slides
Applying the Distinguished Club Program to be played and link to be sent out after7.50 min Video to play
Presidents fishbone formForm to be used in example
5-whys worksheetto be used as example

Role Specific

Role Specific materials
Presidents presentationSlide deck
Presidents Fishbone exerciseFishbone form
VPE presentationSlide deck
VPM PresentationSlide deck
VPM extra video on member retentionPlay this 8 min video
VPPR PresentationSlide deck
VPPR Fishbone exerciseFishbone form
VPPR extra: Creating a Google Business Profile Part 1Either play the video or add the link to the chat
VPPR extra: Google profile Part 2Either play the vide or add link to the chat
VPPR extra: Mastering AI Search to get your club seen on searcheseither play this 6 min video or add link to the chat
Treasurer PresentationSlide deck
SAA PresentationSlide deck
Secretary PresentationSlide deck

Part 2

Part 2 materials
PresentationSlide deck
Extra video on member retentionPlay video or add to chat
Feedback form